|
| The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. |
Technical data and information may be: | as specified and defined in the technical regulatory frameworkincluded either explicitly or implicitly in the established system framework |
Approved system framework: | is established by an approved authority and issued as the basis of all technical data and information managementcontains:high level accountability and functional responsibilitieshigh level control/management requirements and protocolskey aspects of technical regulatory frameworkoutline of the structuring rules for repositories, cataloguing systems, security access systems, processes and softwareprotocols on functionality, maintainability and growthtechnical contexttechnologies/standards |
Rules may include: | allocating access/security statuscapturing structural and contextual metadataclassifying and indexing itemsgenerating and allocating unique identifiers to data itemsidentifying and recording disposal status itemsidentifying technical data and information creatorslinks between technical data and information itemslocating and tracking itemsnaming/titling itemsnegotiating transfer of custody or ownershiprecording the use of history of items |
Measurable performance indicators may include: | those developed for specific tasksthose incorporated in the data management systemperformance indicators that relate to:disposal (percentage of data, unsentenced data, overdue for disposal action, functions/data not covered by disposal schedules)parameters for tracking of technical data and informationretrieval and access (security and access rules, response to request time limits, service levels for requests) |
Data management responsibilities may include: | established systems frameworkorganisation's responsibility and accountability analysissystem's rules, standards and procedures |
Identified and documented may include: | established systems frameworkorganisation's responsibility and accountability analysissystem's rules, standards and procedures |
Means of surveillance may include: | examination of results (technical data and information)form/s of reportingreal-time observation (security of process)statistical reportsselected snapshots of the system |
Appropriate authority may include: | chief executive officerdelegated individualexternal public authoritynominated senior management representativesenior management teamtechnical/engineering authority |
Monitoring may include: | number of systemssingle data management system |
Variation may include: | increases or decreases in the use of particular technologies/standardsvariations from the data management system's performance or capacityvariations within the agreed limit but which are consistent |
Reports may include: | technical data and information capturetechnical data and information compliancetechnical data and information creationtechnical data and information maintenancetechnical data and information use |
Problems and changes may include: | changes in administrative changes to functions/activitieschanges to organisational structureslegislative or technical regulatory changestechnological change and implementation |
Systemic may include: | current technical data management systemstechnical systems (which generate technical data and information)storage facilities systemssystemic changes which may include:amendment to the classification systembulk movement of technical data and information to controlmigration of systemsnew classification and control languagenew disposal classes or retention periodsnew organisational or business unit functions |
Revisions may include: | access rules and proceduresclassification and indexing schemesdisposal schedulesstorage projections and requirementstechnical data and information specifications |
Recommendations for system amendments may include: | changes to/enforcement of procedurescounselling of non-conforming individuals/business unitsdisciplinary action |